Administrative Assistant

Administrative Assistant

Classification: Hourly
Salary Range: $20.58 – $22.74
Department: Administrative
Reports to: Executive Director
Date: May 10th, 2024

Summary /Objective:

IT ALL BEGINS WITH A SPARC Join us in helping build the foundation for lifelong success! Skagit Preschool and Resource Center (SPARC) is a mission driven non-profit organization located in the heart of the Pacific Northwest. We provide individualized services for families and their children with unique developmental needs in Skagit County, WA.  SPARC is seeking a highly motivated special education teacher to join our growing team. As a SPARC employee, we will rely on you to reflect our vision for children and families to feel supported and our community to be aware of the unique gifts of all children. Through every aspect of instruction and employee collaboration, we expect compassion, respect, and a high level of professionalism. 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be 18 years or older, with general good healthy and a positive, cooperative attitude
  • High school diploma or general education degree (GED); Or working toward completion of high school equivalency
  • Previous experience as a receptionist or assistant

SUMMARY

Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Include the following but are not limited to, other duties may be assigned)

  • Pick up, opens, dates and routes incoming mail. Prepare outgoing mail and correspondence including faxes
  • Prepares copies of correspondence or other printed materials
  • Copies and types routine correspondence
  • Organizes and maintains file system, and files correspondence and other records. Update school and medical records on children birth to three
  • Answers telephone calls, takes messages or directs to voice mail. Retrieves messages from voice mail and forwards to appropriate person
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.
  • Makes copies of correspondence or other printed materials
  • Prepares outgoing mail and correspondence, including e-mail and faxes
  • Orders and maintains supplies for the office, and arranges for equipment maintenance
  • Orders program supplies
  • Maintains inventory log and annual inventory review
  • Send out monthly agendas and minutes for SPARC Board of Directors
  • Prepares daily deposits for all SPARC programs and deposits on regular basis
  • Requests & keep all prescriptions for children’s therapies up to date.
  • Sends monthly biller all necessary information to bill children’s private or Provider One insurance.
  • Other duties as assigned.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

EEO Statement:

SPARC is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion based on race, color, ethnic or national origin, genetic information, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, age, military or veteran status, leave status, or the presence of any mental, sensory or physical disability, or any other status or characteristic protected by local, state, or federal law. SPARC will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. These policies govern all aspects of employment, promotion, assignment, discharge, and other terms and conditions of employment. We value a diverse workforce and encourage any and all qualified candidates to apply.

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